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Operations Coordinator

Rockville, MD
We are seeking a skilled Operations Coordinator who will provide administrative support for our Rockville, MD location. The Operations Coordinator will have diverse responsibilities associated with the day-to-day operations of the firm.

Essential Functions and Responsibilities:
  • Coordinating calendars and tracking action items and timelines to meet project deadlines.
  • Assisting in documenting firm wide policies and procedures.
  • Creating and updating documents/files and filling out forms, many of which may be confidential in nature.
  • Organizing and maintaining Firm Management document workspaces.
  • Creating and maintaining Firm Management information on the Firm’s intranet.
  • Creating online surveys for internal purposes and reporting on results.
  • Coordinating internal and external meetings and events, including preparing agendas and other meeting materials, reserving conference rooms, ordering food, and arranging for tech set-ups.
  • Interface with vendors and processing vendor invoices.
  • Arranging travel and processing expense reimbursements.
  • Assisting on ad hoc projects, as necessary.
  • Associates Degree or Bachelor's Degree (preferred)
  • 3-5+ years of relevant work experience; prior work history in law firm operations a plus
  • Advanced level technical skills within Microsoft Office suite as well as proven ability to quickly learn other applications, as needed. Working knowledge of electronic document management systems is preferred.
  • Superior communication and interpersonal skills to effectively communicate with personnel at all levels of the organization
  • Strong writing and proofreading skills, including proven ability to effectively organize and present information in various formats
  • Strong judgment skills; proven ability to successfully prioritize and meet deadlines
  • Ability to set goals, create work plans and effect outcomes
  • Proven ability to maintain confidentiality of all facets of assigned work with a high level of integrity, diplomacy and discretion
  • As with all positions, confidentiality, impeccable integrity, excellent judgment, and sensitivity to others is essential. Enthusiasm and a good sense of humor are always a plus.

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