Executive Assistant to the Chief Executive Officer 15646451
Executive Assistant to the CEO/Non-Profit Washington DC/Midtown location $100-130k depending on experience
Our client is a non-profit with the mission of saving America’s forests, limiting climate change and furthering social equity/social justice plus protecting water and wildlife. In this busy position, you will be supporting the CEO who is a visionary and thought leader with a busy calendar and travel itinerary. The ideal candidate will be accustomed to working in a mid-size organization (70 employees) and spearheading all the activities out of the CEO’s office.
Executive Assistant duties include:
Schedule in-person meetings, zoom/teams video meetings and otherwise manage the executive’s schedule acting as gatekeeper to protect time—the CEO has a very busy, ever-evolving schedule so organization is key!
Spearhead all activities related to events such as meetings, summits, engagements with outside organizations and travel including site selection, flights, transportation, hotel space, meals, etc.
Schedule internal employee staff meetings, reserve conference room space and order meals/catering as needed. CEO should be briefed/prepared before all meetings
Create meeting agendas and forward to stakeholders prior to meeting time
Ensure that technology (zoom/teams) is functional for meetings, conference calls, and videoconferences
Prepare expense reports
Create or proof documents and marketing materials
Overall office management such as supply ordering and maintaining facilities through the building’s property manager
Executive Assistant Qualifications:
5 or more years of administrative experience supporting a CEO or Managing Partner with an extremely busy schedule
Working knowledge of MS Word, Excel, PowerPoint and Outlook is required
Ability to anticipate requests, needs and potential problems before the executive notices
High level of tact, diplomacy and professionalism, ability to maintain composure under pressure