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Executive Assistant to the Chief Executive Officer 15646451

Washingon, DC
Executive Assistant to the CEO/Non-Profit
Washington DC/Midtown location
$100-130k depending on experience

Our client is a non-profit with the mission of saving America’s forests, limiting climate change and furthering social equity/social justice plus protecting water and wildlife. In this busy position, you will be supporting the CEO who is a visionary and thought leader with a busy calendar and travel itinerary. The ideal candidate will be accustomed to working in a mid-size organization (70 employees) and spearheading all the activities out of the CEO’s office.

Executive Assistant duties include:
  • Schedule in-person meetings, zoom/teams video meetings and otherwise manage the executive’s schedule acting as gatekeeper to protect time—the CEO has a very busy, ever-evolving schedule so organization is key!
  • Spearhead all activities related to events such as meetings, summits, engagements with outside organizations and travel including site selection, flights, transportation, hotel space, meals, etc.
  • Schedule internal employee staff meetings, reserve conference room space and order meals/catering as needed. CEO should be briefed/prepared before all meetings
  • Create meeting agendas and forward to stakeholders prior to meeting time
  • Ensure that technology (zoom/teams) is functional for meetings, conference calls, and videoconferences
  • Prepare expense reports
  • Create or proof documents and marketing materials
  • Overall office management such as supply ordering and maintaining facilities through the building’s property manager
Executive Assistant Qualifications:
  • 5 or more years of administrative experience supporting a CEO or Managing Partner with an extremely busy schedule
  • Working knowledge of MS Word, Excel, PowerPoint and Outlook is required
  • Ability to anticipate requests, needs and potential problems before the executive notices
  • High level of tact, diplomacy and professionalism, ability to maintain composure under pressure

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