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Senior Payroll Accountant 15971381

Washington, DC
Exciting opportunity to join a growing Accounting & Finance department for a well-established federally qualified health center.  The Senior Payroll Accountant will handle reconciliations, invoices, deposits, allocations, preparation for financial audits, and general support with other accounting procedures.  The primary focus will include responsibility for payroll processing, and maintaining the overall accuracy, integrity, and completeness of the organization’s payroll system.

Payroll Processing:
  • Review and identify needed corrections to timesheet entries and PTO requests in payroll system
  • Responsible for payroll run on the 15th and end of every month
  • Coordinate with HR on payroll changes and related statutory issues and send notifications to employees as needed
  • Process payroll changes for the pay period
  • Perform research and follow up on payroll payment issues
  • Provide oversight of W2’s administration
  • Coordinate with Controller on issues that need clarification
  • Act as Back up to Associate DOF regarding allocation of employee time as applicable to grants

  • Prepare audit reports and payroll reconciliations to match trial balance.
  • Communicate with auditors regarding prepared documents to explain or justify their content in alignment with statutory requirements.
  • Work with governmental agencies regarding reconciliation and payment of statutory deductions
  • Coordinate with benefits specialists to match employee benefits
  • Prepare accurate and timely quarterly 941 reports.

Other Essential Functions:
  • Support audits and address all payroll related concerns
  • Respond to staff questions and challenges related to the payroll system
  • Provide payroll training and resources to staff and managers as needed and address inquiries
  • Analyze and provide payroll reports and various cost reports
  • Oversight of the 403b/5500 audit
  • Accountable for ensuring the 5500 is reviewed, accurate and filed on time yearly
  • Interact with 403B broker and resolve any issues
  • Recommend policy changes to 403B plan

  • Bachelor’s degree in accounting or business-related field or equivalent combination of education and experience
  • 3+ years of related experience in payroll processing
  • Experience with ADP Workforce Now required
  • Experience with out-of-state hiring and payroll tax enrollment required
  • Experience with accounting software Sage Intacct preferred
  • Knowledge of managing retirement plans preferred
  • Experience managing a 5500 audit and nonprofit grant experience preferred
  • Experience working in healthcare settings preferred
  • Ability to maintain confidential information, work independently and exercise independent judgment
  • Ability to research and develop solutions internally and from issues arising with outside agencies
  • Excellent attention to detail, strong interpersonal skills, professionalism, and strong work ethic
  • Attention to detail, planning and organizational skills
  • Excellent verbal and written communication and interpersonal skills
  • Bilingual (English/Spanish) language skills preferred

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