Join our clients passionate hospitality team and embark on a rewarding journey as an Administrative Assistant! If you possess excellent organizational skills, a keen eye for detail, and a warm, welcoming demeanor, we invite you to be an integral part of our client's success. This position offers the unique opportunity to work in a dynamic and fast-paced environment, supporting their dedicated team in delivering exceptional experiences to guests.

Our client is seeking a dynamic and organized Administrative Assistant to provide invaluable support to their Executive Assistant and C-suite Staff. The ideal candidate should possess an exceptional personality, alongside strong administrative skills, enabling them to excel in a fast-paced and high-pressure environment. As the backbone of the executive team, you will play a crucial role in ensuring seamless operations and efficient communication within the organization

Title: Administrative Assistant
Location: Bethesda, MD
Hourly Rate: $35.00 - $40.00/hour
Job Type: Contract

Responsibilities:

• Assist the Executive Assistant and C-suite Staff in daily administrative tasks, including managing calendars, scheduling meetings, and coordinating appointments.
• Maintain confidentiality and exercise discretion in handling sensitive information related to the executive team and the company.
• Prepare and edit documents, reports, presentations, and correspondence to maintain consistency and accuracy in communication.
• Coordinate and organize travel arrangements, accommodation, and itineraries for executives as required.
• Plan and execute meetings, conferences, and events, including booking venues, arranging catering, and managing logistics.
• Collaborate with other administrative staff to ensure a cohesive and efficient support system for the entire organization.
• Monitor and manage office supplies, placing orders as needed and ensuring proper inventory control.
• Organize and maintain files, records, and databases in a systematic and accessible manner.
• Assist in preparing and tracking budgets, expenses, and financial documentation.
• Act as a liaison between executives and internal/external stakeholders, fostering positive and professional relationships.
• Coordinate special projects as assigned by the Executive Assistant or C-suite Staff.
• Demonstrate a proactive approach to problem-solving, identifying potential issues and proposing solutions.
• Uphold a welcoming and warm demeanor, ensuring visitors, clients, and employees feel comfortable and valued.

Qualifications:

• Proven experience as an Administrative Assistant or similar role, preferably in an executive support capacity.
• Exceptional interpersonal skills with a positive, upbeat, and personable attitude.
• Excellent verbal and written communication skills, with the ability to convey information clearly and professionally.
• Strong organizational skills and keen attention to detail, ensuring efficiency and accuracy in all tasks.
• Proficient in using office software and applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize competing demands, maintaining composure under pressure.