Job Title: Accounting/Facilities Coordinator
Location: Novi, Michigan
Job Type: Contract, potential contract-to-hire 

About the Role:

We are seeking an Accounting/Facilities Coordinator to support our enterprise operations in travel claims, credit card administration, and facilities management specific to our Michigan office. This role is ideal for individuals looking to grow their careers within a mission-centered nonprofit dedicated to improving health outcomes for underserved populations.

Key Responsibilities:

Accounting:

• Perform routine accounting activities, including data entry and maintenance of the general ledger.
• Prepare various accounting statements and financial reports.
• Manage employee travel and expense reporting processes, ensuring timely reimbursements.
• Support and reconcile the credit card program, processing transactions efficiently.
• Conduct recurring reconciliations and assist with trial balances using spreadsheets and accounting software.
• Handle accounts payable and receivable transactions as needed.
• Undertake additional accounting tasks as required.

Office/Facilities Coordination:

• Plan and coordinate office-wide processes, including facilities maintenance, space planning, equipment installations, and office moves.
• Provide enterprise-wide support for facility programs, managing scheduling software, emergency contact systems, and access card systems.
• Serve as the primary liaison with local building management for security and access issues.
• Support office scheduling and emergency communications, addressing employee inquiries.
• Manage incoming, outgoing, interoffice, and overnight mail, as well as courier and shipping requests.
• Monitor and order office supplies and equipment to maintain adequate inventory levels.

Other Responsibilities:

• Maintain daily in-office attendance at the Michigan office.
• Support administrative functions and processes, providing backup and coordination as needed.
• Perform database or system administration tasks, including data input, reporting, and user support.
• Address routine problems and coordinate with stakeholders for solutions.
• Provide training and guidance on systems and procedures to team members.

Qualifications:

• High school diploma or GED.
• Minimum of 3 years of relevant experience, with applicable certifications or training.
• Ability to work independently with a solid understanding of bookkeeping and accounting principles.
• Advanced knowledge of business processes and proficiency in Microsoft Office Suite, especially Excel.
• Strong communication skills to facilitate interaction with internal and external stakeholders.

About Us:

We are a nonprofit organization dedicated to improving health outcomes for individuals with fewer financial resources and populations marginalized by the healthcare system. We partner with federal and state governments to design and implement solutions that deliver measurable results. Our work spans public health, healthcare delivery, technology development, practice transformation, training, technical assistance, quality improvement, data analytics, and applied research.

Benefits: We offer a comprehensive benefits package, including paid time off, tuition reimbursement, a 401k plan with employer contributions, a flexible work environment, and more. We are committed to providing equal employment opportunities and fostering a diverse and inclusive workplace.

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