Cordia Resources by Cherry Bekaert is partnered with a not-for-profit educational institution located in Louisville, KY, dedicated to fostering a nurturing and engaging learning environment. They are currently seeking a detail-oriented and reliable Accounts Payable Accountant to support their finance department during a controller’s maternity leave. This temporary position offers an excellent opportunity to work in a dynamic environment and contribute to their mission of providing quality education.

Title: Accounts Payable Accountant 
Location: On-Site - Louisville, KY
Job Type: Contract (3+ months)
Hourly Rate: $25-$27 per hour (negotiable based on experience)

Key Responsibilities:

• Process vendor invoices in Sage 50, ensuring accurate general ledger coding and proper approval routing.
• Prepare and process check runs for timely vendor payments, including coordination of printing, signing, and mailing checks.
• Draft and complete reimbursement forms for staff and volunteers, ensuring proper general ledger coding and documentation.
• Enter and track recurring monthly payments (e.g., utilities, contracts, subscriptions) in Sage 50.
• Reconcile vendor statements and follow up on discrepancies, missing invoices, or credits.
• Maintain accurate and updated vendor records in Sage 50, including managing vendor profiles, W-9s, and mailing addresses.
• Upload and manage tuition-related expense records using FACTS Management Software.
• Coordinate and track purchase orders, ensuring invoice alignment with approved school budget categories.
• Organize and file paid invoices, reimbursement forms, and check copies both digitally and physically.
• Communicate professionally with vendors and staff regarding payment status, documentation issues, or policy clarifications.
• Monitor for and flag duplicate payments, incorrect charges, or unusual entries for review by the Finance Director.
• Track budgets for departments and classrooms.
• Assist with month-end accounts payable closing tasks, including reporting and account reconciliation.

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