The Office & Property Coordinator is a hybrid position that blends property coordination responsibilities with administrative support for both the office and field teams. This role is ideal for someone who is naturally organized, self-sufficient, and thrives in a fast-paced environment with changing priorities.

You’ll take full ownership of our rental property coordination process — from handling tenant communications and coordinating maintenance to managing listings and preparing lease agreements. In addition, you’ll serve as the go-to support for our project managers, office team, and leadership, helping with scheduling, errands, document handling, and other key tasks that keep the business running smoothly.

This is a high-trust, high-impact role with direct access to the leadership team and opportunities for growth across departments.

Pay: $22-27/hr 
In-Office 5 days a week, Monday-Friday 

Key Responsibilities:
Rental Property Coordination
• Serve as the main point of contact for all tenant communications (calls, emails, inquiries)
• Manage maintenance requests, coordinate service calls, and track resolutions
• Handle rental listings and conduct property showings as needed
• Draft and issue lease agreements and maintain property records
• Schedule and assist with property inspections, walkthroughs, and move-in/move-out processes
• Enter tenant data, insurance, and fees into our property management software
• Maintain quarterly inspection schedules and documentation

Office & Project Support
• Answer and direct inbound calls and general inquiries
• Support the project management team with document filing, material research, printing plans, etc.
• Assist in managing warranty calls for past home builds, including logging issues and coordinating repairs
• Track and manage inventory of materials and purchases for active projects
• Schedule internal meetings, appointments, and service visits for staff
• Managing website updates and social media
• Assist with purchases, returns, and vendor coordination
• Maintain office organization and supply stock
• Run occasional company-related errands
• Provide administrative support to the COO and other team members as needed

Who You Are
• A dependable team player who enjoys supporting others and staying organized
• Comfortable wearing many hats and juggling tasks from multiple departments
• Detail-oriented, adaptable, and calm under pressure
• Proactive in solving problems and taking initiative without being micromanaged
• Genuinely cares about doing great work and contributing to a collaborative team
• Brings excellent customer service skills, both over the phone and in person — you're someone who makes clients and teammates feel heard and cared for

Qualifications
• 3+ years of administrative or customer service experience (required)
• 2+ years of experience using Microsoft Office (preferred)
• Strong communication and interpersonal skills (written and verbal)
• Ability to work independently and prioritize tasks effectively
• Must have reliable transportation, a valid drivers’ license and clean driving record
• Spanish speaking is a plus
• Experience in construction or property management is helpful, but not required — we’ll train the right person