Proposal Development Assistant
Location: Fairfax, VA
Type: Contract-to-Hire
Compensation: $25 - 28/hour

Are you a detail-driven proposal professional with a passion for federal contracting? Join a dynamic team where your expertise in proposal development, compliance, and collaboration will directly impact strategic growth and success. This entry-level position is ideal for candidates with strong typing, formatting, and organizational skills who are interested in building a career in government contracting and proposal development.

 

Responsibilities

• Draft and format proposal sections including resumes, past performance, and compliance matrices.
• Analyze RFPs, RFQs, and other solicitation documents to understand client requirements.
• Collaborate with SMEs and project managers to develop clear, persuasive, and technically accurate content.
• Write executive summaries, company introductions, and technical narratives.
• Ensure clarity, accuracy, and alignment with customer needs.
• Maintain document formatting, headers/footers, and compliance with federal standards.
• Support the full proposal lifecycle, ensuring deadlines are met.
• Coordinate proposal activities: kickoff meetings, writing, reviews, and approvals.
• Track proposal components and ensure timely submission.
• Assist with strategy, logistics, and team responsibilities.
• Ensure proposals meet all government solicitation requirements.
• Maintain consistency in tone, readability, and formatting.
• Use templates and databases to support quality control.
• Edit and proofread for grammar, spelling, and formatting accuracy.
• Work with SMEs, engineers, sales, and executive teams to gather technical content.
• Provide regular updates on proposal status, risks, and issues.
• Collaborate with graphic designers to incorporate visual elements.
• Maintain a repository of reusable content, past performance data, and best practices.
• Track proposal status and document lessons learned for future improvement.
• Provide guidance and support to proposal team members.
• Contribute to high-quality output under tight deadlines.

Required Qualifications

• Bachelor’s degree in English, Communications, Business, or a technical discipline.
• 1+ years of federal proposal writing experience.
• 1+ years of experience in government contracting or proposal development.
• Strong typing and document formatting skills.
• Familiarity with federal contract regulations and policies.
• Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint).
• Experience with business development tools like Visible Thread.
• Familiarity with federal acquisition platforms (SAM.gov, GovWin, GSA eBuy, PIEE).
• Ability to pass background and drug screening.

Preferred Qualifications

• Experience in Financial Management, Cybersecurity, IT, or Healthcare sectors.
• Knowledge of graphic design principles and Adobe Acrobat Professional.
• APMP Certification (Foundation or Practitioner).
• Exceptional writing, editing, and proofreading skills.
• Strong research and analytical abilities.
• Ability to translate complex technical concepts into compelling content.
• Excellent organizational and interpersonal skills.

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