Cordia Resources by Cherry Bekaert is partnered with a non-profit public policy organization who is seeking a Grants Administrator to join their team on a 6-12 month project. Details below!

Title: Grants Administrator
Location: Hybrid - Washington, DC (1 day on-site)
Hourly Rate: $30.00 - $40.00/hour
Job Type: Contract (6-12 months)

The Grants Administrator (GA) is a member of the Grants Management team in the Office of Financial Services and reports to the Director of Grants and Contracts. This position is responsible for providing full-cycle grant administration support from proposal development to award closeout. The GA is responsible for maintenance of financial records related to grant awards, including data entry and integrity of award data in the financial system. S/he will draft donor financial reports in a timely and accurate manner. This person will work closely with finance and development staff across the institution to ensure that grants and contracts are in compliance with regulatory, funding agency, and policy requirements by ensuring that proper documentation is provided in award documents for accurate project set-up.

Responsibilities:

• Initiate and maintains all aspects of grant award setup in our Workday ERP for including setting up new projects, creating indirect exception profiles and other activities as assigned.
• Maintains award documentation (electronically) in an accurate, efficient and consistent manner.
• Maintains accurate internal tracking logs with new award and donor specific information.
• Prepares donor financial reporting and invoicing of expenditures in accordance with award guidelines.
• Produces ad-hoc invoicing as needed.
• Monitors and tracks grant milestone deliverables and deadlines.
• Works collaboratively with Accounting staff and Program Finance staff answering basic questions and providing basic deliverables in support of managing active awards within full compliance of the Institution’s donor guidelines and internal policies and procedures.
• Supports the Assistant Director and Director of Grants and Contracts during proposal routing and review process by ensuring that complete proposal packages are ready for review, communicating with Program Finance staff on the status of proposal packages.
• Prepares standard forms required by Donors for proposal submission including standard Federal forms.
• Works with the Assistant Director and Director of Grants and Contracts during award negotiation to ensure that the most accurate and up to date award documents are being reviewed prior to Institutional acceptance.
• Troubleshoots Workday issues and formulates solutions.
• Provides support during grant and year-end audits by gathering award files and documentation as requested.
• Other duties and projects as assigned.

Qualifications:

• Bachelor’s degree required, or equivalent combination of education and experience required
• Degree in accounting or related business degree preferred
• Minimum two years of relevant work experience required
• Experience in ERP systems required, proficiency of Workday Financials highly desired
• Federal grant experience a plus
• Experience at a non-profit organization desired
• Must be authorized to work for any employer in the U.S. 

Knowledge/Skill Requirements:

• Working knowledge of nonprofit financial operations and grant administration skills
• Strong computer skills and knowledge of the Microsoft Office Suite (advanced Excel, Word and SharePoint skills preferred) and Adobe Pro
• Keen attention to detail is essential
• Ability to work independently; prioritize and manages time to meet deadlines
• Excellent data visualization, communication, interpersonal and customer-service skills required and ability to communicate effectively with all levels of staff throughout the organization and build relationships across multiple functions and all levels of an organization
• Demonstrated analytical and problem-solving abilities
• Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities
• Extreme honesty and discretion required, with the ability to appropriately handle confidential information