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Accounts Payable (AP) Administrator 16458231

Falls Church, VA
Cordia Resources by Cherry Bekaert is partnered with a $20M development firm who is seeking an Accounts Payable (AP) Administrator to join their team on a full time basis.

Title: AP Administrator
Location: Hybrid - Falls Church, VA
Salary Range: $65,000 - $80,000
Job Type: Direct Hire

Responsibilities:
  • Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
  • Vendor Management: maintain vendor relationships, coordinate annual vendor purchasing program,  maintain Vendor Master Schedule,  resolve billing discrepancies, negotiate and establish vendor credit terms.
  • Payment and Expense report processing: prepare and coordinate  weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission   
  • Quarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance 
  • Compliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies
  • Process Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.      
  • Other accounting task: on as needed basis and depending on the skillset
  • Handling administrative tasks on as needed basis  

Requirements
  • 3-5 years proven AP experience 
  • Experience working in a high volume environment (up to 50 bills,30-40 emails/calls)
  • Solid knowledge of QuickBooks, MS Office (Word, Excel functions/formulas) 
  • Strong communication skills.
  • Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast.
  • Detail oriented, analytical thinking.
  • Good writing skills. 
  • Strong problem-solving/time management skills, analytical, able to identify process flaws/suggest improvements.
  • Able to write process guides.
  • Construction or Architectural/ Engineering industries experience.
  • Intermediate computer skills.
  • AA or BS in acctg or business-related field is a plus.
 

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