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Staff Accountant/Accounts-Payable Coordinator

Washington, DC
Our client is seeking a Staff Accountant/Accounts-Payable Coordinator who will be responsible for all aspects of the financial analytics, budgeting process, accounts payable, purchase order, and reimbursement protocol.
Primary Responsibilities:
  • Manages all aspects of accounts payable cycle that includes:
    • Distribute invoices to faculty and staff for approval and coding
    • Review invoices for proper coding and authorization
    • Input all check requests and invoices to accounts payable system
    • Produce and mail all checks and match with supporting documentation
    • Prepare staff reimbursement file for each payroll
    • Manage the credit card documentation and journal entry process
    • Prepare the 1099s
    • Maintain the Fixed Asset Schedules
    • Assist with month-end and year-end closing
    • Maintain all vendor files
  • Manage all aspects of the financial analytics process to support budgeting including
    • Work with department and divisional leaders to build zero-based annual budgets
    • Prepare budget reports and longitudinal analysis of expenditures in expense categories
    • Support the preparation of the annual budget with appropriate consolidated reports and trend analysis
  • Manages all aspects of new systems change-management
    • New product/service research, investigation, and procurement
    • Negotiation of product/service contract details
    • New product/service implementation planning, training, and follow-up
    • Coordinate continuous improvement processes to fine-tune utilization of new systems
    • Introduce a travel purchase protocol that links to Concur
Special Consideration:
  • Works in a fluid environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts
  • Works at a desk and computer for extended periods of time [options for ergo-dynamic office furniture]
  • Be able to lift up to 30 lbs
  • Bachelor's Degree in Accounting required, Master’s a plus
  • 5-10 years of experience in Accounting/Finance related fields
  • Experience with accounting software required (Blackbaud preferred)
  • Experience with a zero-based budgeting process
  • Strong communication skills
  • Experience with Paymerang  preferred
  • Managing experience with Concur required (2+ yrs)
  • Analytical with strong project management skills
  • Ability to lead strategic planning and change-management initiatives
  • Must be organized with attention to detail and comfortable in a fast-paced environment
  • Excellent relationship management/teamwork skills and high degree of professionalism
  • Technical skills – Advanced Excel

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