Fantastic opportunity for a temp-to-perm, AP Specialist!
AP Specialist Responsibilities:
Ensure proper coding for all bills and expense reports in the accounting system and general ledger expense accounts.
Review invoices and expense reports for satisfactory approval, contact employees for proper back-up documentation for payments and clarify questionable invoice items and prices; obtain approval signatures.
Maintain accurate addresses and federal I.D. numbers of vendors.
Check records for invoices listed as outstanding and contact employees and/or vendors for verification of unpaid or lost invoices.
Utilizing AP Automation system, maintain integrity of workflow of vendor payables including expense entry and coding, validation and approval.
Prepare vouchers for electronic payment
Process credit card payments and reconcile accounts monthly.
Ensure proper e-filing and storage of vendor agreements, invoices, correspondence, and other records for reference and audit purposes.
Answer questions from employees and/or vendors regarding invoice payments.
Prepare a quarterly report for purchases subject to Sales & Use Tax.
Compile and send 1099 and 1096 information annually.
Prepare regular reports for internal use including AP Aging.
Input, verify and maintain new and existing vendor information in financial system.
Communicate with Controller and/ or Accounting Manager regarding significant accounts payable issues.
Assist with month-end close and financial statement preparation.
Prepare various month-end account reconciliations, including (but not limited to) bank accounts, fixed assets, accrued expenses, and prepaid expenses.
Report various “spend” data to Controller/ Accounting Manager.
Work with accounting team on audit related items.
Work with accounting team on special projects.
All other duties as assigned.
AP Specialist Qualifications:
B.S. degree in Accounting or Finance preferred.
Minimum 1 year of experience in an accounting department reconciling and processing vendor invoices required.
Experience with Concur Invoice or other online AP automation/ workflow management system preferred.
Working knowledge of Netsuite preferred.
Ability to process a high volume of invoices and expense reports accurately and timely.
Strong ability to sort, check, count, and verify numbers.
Knowledge of invoicing procedures and practices.
Data entry, spreadsheet and word processing skills required.
Polished and professional written and oral communications.
Ability to accurately prepare routine paperwork and forms.
Records maintenance and excellent organizational skills.