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Senior Grants and Contracts Administrator 15865082

Remote, Remote
Cordia is partnered with a well-established non-profit who is seeking a Senior Grants and Contracts Administrator to join their team on a remote basis. In this role, you will primarily be responsible for managing a highly complex and growing portfolio of Federal, state, and private grants, cooperative agreements, and contracts. The Senior Grants and Contracts Administrator will also serve as a liaison between the  business and finance team, Division Directors serving as Principal Investigators (PIs), Program Managers, Senior Leaders, funders, and develop strategies to optimize grant and contract management process.

Title: Senior Grants and Contracts Administrator
Location: Remote
Salary Range: $120K - $160K
Job Type: Permanent (full-time)

Essential Functions/Responsibilities:

Pre-Award Responsibilities  
  • Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements
  • Performs level of effort assessment with the PI and Program Manager and develops project budgets & costing analysis as appropriate
  • Works directly with the Principal Investigators & collaborators, and will interface with the IAFC’s business and finance team to ensure that the applications & proposals meet Federal and sponsor policies, internal policies, etc.
  • Management application & proposal development and handles submission, ensuring deadlines are met
  • Collaborates directly with the  business and finance team in the preparation, submission, and negotiations for the annual updated Negotiated Indirect Cost Rate Agreement (NICRA) for Federal grants and contracts
  • Responds to sponsor requests and questions
  • Performs other duties as assigned
Post-Award Responsibilities
  • Creates budget reconciliation and forecasting reports, and uses these reports to meet regularly with faculty to review their financial situations
  • Serves as the primary contact on behalf of the organization with all major sponsors for financial and administrative requirements, questions, and communications
  • Prepares and submits grant/cooperative agreement drawdowns through the appropriate portal and process
  • Prepares and submits grant and contract amendments and modifications as needed
  • Prepares and submits contract invoices through the appropriate portal and process, per invoicing and payment instructions outlined in the respective contract
  • Tracks and maintains records of all expenditures against grants and contracts in compliance with Federal policies
  • Serves as the primary contact with the Federal government in the request and fulfillment of desk reviews and Federal audits on specific grants, cooperative agreements, and contracts
  • Compiles, prepares, reviews, and reconciles all documentation required to fulfill desk review and Federal audit requests with support from the business and finance team
  • Maintains annual registration in SAM.gov for the organization and its subsidiaries
  • Prepares and submits all reports required for grants, cooperative agreements, and contracts
  • Prepares, submits, and tracks approval on grant and contract close-outs
  • Performs other duties as assigned
  • Minimum of a Bachelor's Degree in Business, Finance or related field, or equivalent combination of education and experience.
  • At least seven (7) years in senior administrative and management experience OR 5 years grant and contract administration experience and professional certification (CRA, CPA, or equivalent).
  • Formal training and experience as a Federal Contract Officer, Contract Specialist, or Contracting Officer’s Representative (COR) preferred by not required.
  • At least three (3) years experience direct managing Federal and non-Federal grant, cooperative agreement, and contract application/award processes and post award grants management.
  • Strong knowledge of the Federal Acquisition Regulation, OMB Omni Circular, Code of Federal Regulations, Federal circulars, , Federal grant and contract policies and procedures, Federal Acquisition Regulation (FAR) and other federal fiscal and acquisition management policies and procedures.
  • Strong knowledge and experience using Office365, SharePoint for information & records management, Microsoft Teams, Excel, and other technology tools essential to grants and contracts management.
  • Knowledge with sponsor forms and systems including, FEMA (FEMA GO portal), USDA/USFS, DHS/FEMA contracts, and other related grant and contract administration platforms and processes.
  • Experience engaging in and maintaining standard operating procedures documentation, job aids, internal quality management tools or continuous process improvement initiatives.
  • Strong oral and written communication skills; attention to detail; emotional maturity and sound professional judgment; analytical problem solving ability; and ability to provide high quality service in a timely manner is required
  • Proven ability to lead teams as well as to be a team member when appropriate, work effectively in a team environment
  • Proven ability to take initiative and work independently, consulting with appropriate parties as needed
  • Proven ability to work effectively, prioritize and be flexible in a high-paced, high-volume professional environment; and to conclude negotiations and execute awards in a timely and measurable manner
  • Fluency in internal and external systems that support program administration; interest in using technology and data/metrics to work more efficiently and intelligently.
  • Understanding of key performance indicators in sponsored programs offices and comfort level with data, reporting and metrics
  • Willingness to work the hours necessary to accomplish the job
  • High degree of personal integrity and ethics with uncompromising standards

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