POSITION SUMMARY: Exciting opportunity to join a mission-based national organization focused on social justice for children. The Staff Accountant is responsible for maintaining accounts payable financial records, assisting with budget grant reporting, monthly close processing and performing all facets of the accounts payable cycle, including invoice processing, weekly check runs, and staff reimbursements.
Review all invoices (including construction and Home Depot credit statement) for appropriate documentation and approval with department management teams.
Code and process invoices into accounting system with accurate project and General Ledger coding and detail.
Prepare, process, and file 1099-NEC vendor forms.
Reconcile, audit and record activity from employee monthly credit card statements to ensure accurate recording, required receipt documentation and compliance with organizational policy.
Oversee and provide training of the corporate credit card program including user set up.
Maintain bank credit card portal website updates.
Create monthly imported data into accounting system.
Monitor the bank credit and fraud transactions.
Close A/P monthly; review, correct and distribute reports.
Perform the month-end closing routines, including bank reconciliations and depreciation calculations.
Review and make adjusting entries as needed to ensure accurate monthly reporting.
Maintains digital Accounts Payable vendor files.
Process daily incoming cash receipts using digital check scanner to deposit funds into the bank.
Assist with Quarterly Project Variance analysis.
Handle invoice and payment inquiries from external vendors and internal staff.
Contributes to the development and maintenance of annual departmental budget planning templates.
Maintain the budget uploading at the beginning of each year and year-end closing.
Preparation of budget packages and budget analysis spreadsheets and databases.
Prepare, analyze, and report grant project budgets for external funding partners.
Review and monitor employee timesheets to ensure all timesheets are submitted and complete prior to month-end closing.
Maintain timesheet website and users.
Provide timesheet training and timesheet reports.
Research payroll issues and state withholding tax issues, as needed.
Maintain, process and track state sales tax applications.
Work closely with other team members in Finance department.
Bachelor’s Degree in Accounting (or equivalent experience)
One (1)+ years of experience with general ledger and grants budget reporting preferably in non-profit environment.
Working knowledge of GAAP
Proficiency with Microsoft Dynamics NAV
Proficiency with Microsoft Office with focus on Excel: VLOOKUP and Pivot Tables
Knowledge of Salesforce CRM
Excellent attention to detail
Work well in a team environment and meet established deadlines