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Payroll Coordinator 15829808

Washington, DC

Check out this awesome hybrid opportunity for a Payroll Coordinator to join an organization based in Washington, DC! 

Title: Payroll Coordinator
Industry: Non-Profit
Location: Hybrid - Washington, DC
Job Type: Contract-to-Hire

The Payroll Coordinator is responsible for the administration of payroll, time and attendance, and payroll tax issues. The Payroll Coordinator will perform other accounting duties as needed.

Key Responsibilities:

  • Manage employee and time sheet data via Paycom (active and recently terminated by setting deadlines, working with late filers and supervisors, and managing the time-sheet data base.) Track, reconcile and process delayed timesheets in the next applicable pay period.
  • Review “Total Time type and Leave Without Pay” report on Paycom prior to every pay period to ensure accuracy of timesheets.  Make and/or facilitate appropriate errors/adjustments.  
  • Prepares and processes PVA’s payroll through Paycom database on a semi-monthly basis in accordance with the established payroll processing schedule.
  • Enter all changes to payroll through the Paycom database. Prior to transmitting, runs an edit and reviews for accuracy and completeness.
  • Obtain and enter all Direct Deposit Forms, W-4 forms, etc.
  • Receive all garnishment orders (child support and unpaid bills), calculate the garnishment, communicate with effected employee and enter the garnishment onto Paycom.
  • Distributes payroll checks and related tax returns in a timely manner.  Make sure that ACH payroll stubs are available on line to staff.
  • Manage employee password notification and data bases password systems (i.e., new hires, terms, supervisor changes) via Paycom Self –Service and Paycom.  Approve routed workflow requests via Paycom Self-Service prior to running payroll.
  • Meets with the assigned Human Resources employee to review the payroll for accuracy prior to running each payroll.
  • Ensure proper documentation for all changes entered into payroll.  Organize and update the Master change list for applicable pay period and provide to Controller in conjunction with trial payroll for review and approval.
  • Review reports from Paycom for accuracy and verifies against semi-monthly and monthly spreadsheets.  Provides reports to various PVA personal as required.
  • Reviews current sick/vacation leave balance report once a month for negative sick and/or vacation balances.   Make the adjustments as necessary and communicates changes to employee. 
  • Work with the other Staff Accountant-Cash to make sure Payroll and Payroll taxes are funded in the payroll account.
  • Send 401k contributions and loan repayment files to Fidelity and Banco Popular after each pay period via their employer websites in accordance with the due date schedule set by Accounting.  Send Vaughan Chapter contributions when applicable.
  • Prepare monthly payroll reconciliation for Controllers review approval
  • Review tax rate schedules, tax filings and any tax notices and corresponds with the Paycom Tax Service as necessary.
  • Review Paycom reports on the second pay period of the month for previous month’s overtime worked.  Calculate overtime on spreadsheet for review and approval of Controller.
  • Calculate and record a variety of manual and express payroll checks (i.e, overtime, anniversary, special duty payment, bonus, etc.).
  • Assist with Workman’s Comp audits, and 401k audits.
  • Respond to and process all payroll-related inquiries (including written requests from federal and state agencies, garnishments, etc.) the payroll service bureau and any other requests for information as necessary.
  • Maintain the payroll files and payroll data.  Ensure that data is secure using appropriate established procedures.
  • Prepares and enters journal entries for all cash related to payroll, 401k transfers, Employee loan repayments.Prepares and enters journal entries required to adjust the financial accounts assigned
  • Supports the outside audit staff with the preparation of schedules and any related work necessary in connection with the year-end audit.
  • Manage special projects as assigned by the CFO and or Corporate Controller.
  • Perform other duties as assigned.
    • Current assignment-Assist with bill.com invoice data entry

  • Degree in accounting, finance, or a related field.
  • Experience in payroll administration.
  • Good working knowledge of accounting practices and tax laws.
  • Proficiency in Microsoft Office, payroll systems and database software.
  • Excellent communication skills, both verbal and written.
  • Organizational and time management skills.
  • Ability to maintain strict confidentiality.
  • Strong attention to detail.


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