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Staff Accountant/Bookkeeper 15943250

Baltimore, MD
Our client, a nonprofit in Baltimore, MD, is seeking a Staff Accountant/Bookkeeper, for a part-time role. The selected candidate will work 12-20 hours per week and can commit to coming into the Baltimore, MD (21201) office 1-2 days per week. Hourly compensation is $30 per hour for 12-20 hours per week. Candidates must be available to start ASAP following successful interviews. This a temporary role lasting 2-3 months.

Industry: Nonprofit
Title: Bookkeeper / Staff Accountant
**Part-time, in office and remote
Software: QuickBooks Online
Location: Baltimore, MD 21201
Schedule: 1-2 days in office ; 12+ hours weekly
Compensation: $30 per hour
Interview Process: Two (2) Video interviews
Report to: Executive Director and Finance Director

Please read the job description carefully and apply if you have performed these duties recently and successfully .

Job Description
The Staff Accountant is responsible for the day to day accounting activities including: managing accounts payable and receivable, processing payroll and benefits, data entry into QuickBooks and bill.com, and working with the Finance Director to ensure efficiency and compliance with financial requirements.

  • Record customer, donor, membership, and fundraising income in QuickBooks and track receivables
  • Deposit checks electronically
  • Report weekly incoming payments to stakeholders
  • Enter, code, and pay all bills through bill.com
  • Process Grant/Award/Facilitator and other payments through bill.com
  • Monitor Credit Card account and ensure that receipts for purchases are provided by the individual cardholders
  • Prepare and process Payroll
  • Ensure that Intuit reports and pays all withholdings correctly
  • Process withheld HSA and 403b payments to benefit partners
  • Reconcile bank and other cash accounts
  • Prepare and mail 1099s and W-2s at year end
  • Provide documentation and reports to insurance providers
  • Prepare and file annual Charity and Personal Property reporting to the State of Maryland
  • Prepare files and documentation necessary for the Annual Audit, and interact with the Auditors and other stakeholders in the process to provide required information correctly and efficiently

Shared Responsibilities with Finance Director:
  • Monitor company’s compliance with local, state, and federal licensing and reporting requirements.
  • Prepare for monthly close
  • Prepare quarterly and year-end reports
  • Support staff in annual budgeting
  • Support the management and tracking of restricted grants
  • Prepare financial portion of grant proposals
  • Manage office G&A budget, ensure accurate and timely reporting

  • Knowledge of bookkeeping, systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Strong organizational and planning skills
  • Proficiency in MS Office and QuickBooks Online
  • Education: Bachelor’s Degree in Accounting or Finance
  • Part-time, in office and remote

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