View all jobs

Accounts Payable (AP) Specialist 16312483

Washington, DC
Cordia is partnered with a media firm who is seeking an experienced Accounts Payable Specialist to join their team on a temporary basis with possible temp-to-hire. The successful candidate will have a minimum of 3 years of relevant experience and play a critical role in managing accounts payable processes, vendor payments, and ensuring financial accuracy within the organization.

Job Title: Accounts Payable Specialist (Temporary/Temp-to-Hire)

Location: Washington, DC (Fully in office for the first 2 weeks, then hybrid - 2 days in the office)

Salary: $30 - $35 per hour

Position Type: Temporary/Temp-to-Hire 

Key Responsibilities:

  • Full Cycle Accounts Payable: Manage the entire accounts payable process, including check runs, wire/ACH/EFT payments.

  • Purchase Orders (POs): Perform 3-way matching for invoices, purchase orders, and receipts.

  • 1099s and W9s: Handle 1099 reporting and W9 documentation.

  • Strong Excel Skills: Proficiency in Excel, including pivot tables and V-lookup; Excel test will be given.

  • P2P and P-Card Experience: Experience in Procure-to-Pay (P2P) and P-Card processes is a significant advantage.

  • Invoice Processing: Process invoices, freelance invoices, travel expenses, petty cash, and corporate procurement card charges.

  • Payment Validation: Review payment requests and P-Card charges, ensuring accurate matching to purchase orders, service contracts, and account coding.

  • Data Entry: Enter invoices and P-Card charges accurately into the accounting system.

  • Freelance Invoice Management: Review freelance invoices and ensure that related EFT/wire payments are accurate and timely.

  • Approvals and Documentation: Ensure proper approval and documented receipts for all transactions.

  • Problem Resolution: Investigate and resolve open purchase order items, concerns, and payment inquiries promptly.

  • Reporting: Generate AP aging and trial register reports, verifying against invoices and bank batch reports.

  • P-Card Reconciliation: Prepare P-Card transaction ledger reports and reconcile them to corporate P-Card statements.

  • Payment Processing: Run PSoft ACH/EFT pay-cycle integrated files and upload them to the corporate online banking portal for payment.

  • Banking Templates: Create and maintain accurate corporate banking EFT/Wire templates for manual payments.

  • Month-End and Year-End Activities: Prepare AP accrued journal entries, accounting analysis of AP accounts, and calendar year-end 1099 statements.

  • Document Management: Develop and maintain an accurate filing system with electronic copies of all completed transactions.

  • Additional Duties: Perform other related duties as assigned.

Minimum Qualifications:

  • Education: Bachelor's degree in accounting, finance, or a related field, or a combination of education and work experience.

  • Work Experience: Minimum of 3 years of accounting and finance experience is mandatory.

  • Multicultural/Multinational Experience: Previous experience working in a multicultural or multinational environment or living and working abroad, preferably in relevant RFE/RL target regions.


  • ERP System Experience: Mandatory experience with PeopleSoft Enterprise Resource Planning (ERP) software system.

  • Vendor Payment Processing: Mandatory experience with vendor payment processing.

  • Purchase Order Matching: Mandatory experience with purchase order matching.

  • General Ledger Accounting: Mandatory experience with general ledger journal entry accounting.

  • International Accounting: Experience in accounting, preferably in an international environment.

  • MS Office: End-user knowledge of MS Office applications.

  • Administrative Skills: Ability to perform a wide range of administrative tasks.

  • Team Player: Ability to work under pressure, collaborate with others in a team environment, and communicate effectively.

  • Communication: Strong verbal and written communication skills.

  • Dependability: Demonstrates reliability and meets the needs of internal colleagues and external partners in a helpful manner.

Share This Job

Powered by