Job Title: Accounts Payable Specialist (Temporary/Temp-to-Hire)
Location: Washington, DC (Fully in office for the first 2 weeks, then hybrid - 2 days in the office)
Salary: $30 - $35 per hour
Position Type: Temporary/Temp-to-Hire
Full Cycle Accounts Payable: Manage the entire accounts payable process, including check runs, wire/ACH/EFT payments.
Purchase Orders (POs): Perform 3-way matching for invoices, purchase orders, and receipts.
1099s and W9s: Handle 1099 reporting and W9 documentation.
Strong Excel Skills: Proficiency in Excel, including pivot tables and V-lookup; Excel test will be given.
P2P and P-Card Experience: Experience in Procure-to-Pay (P2P) and P-Card processes is a significant advantage.
Invoice Processing: Process invoices, freelance invoices, travel expenses, petty cash, and corporate procurement card charges.
Payment Validation: Review payment requests and P-Card charges, ensuring accurate matching to purchase orders, service contracts, and account coding.
Data Entry: Enter invoices and P-Card charges accurately into the accounting system.
Freelance Invoice Management: Review freelance invoices and ensure that related EFT/wire payments are accurate and timely.
Approvals and Documentation: Ensure proper approval and documented receipts for all transactions.
Problem Resolution: Investigate and resolve open purchase order items, concerns, and payment inquiries promptly.
Reporting: Generate AP aging and trial register reports, verifying against invoices and bank batch reports.
P-Card Reconciliation: Prepare P-Card transaction ledger reports and reconcile them to corporate P-Card statements.
Payment Processing: Run PSoft ACH/EFT pay-cycle integrated files and upload them to the corporate online banking portal for payment.
Banking Templates: Create and maintain accurate corporate banking EFT/Wire templates for manual payments.
Month-End and Year-End Activities: Prepare AP accrued journal entries, accounting analysis of AP accounts, and calendar year-end 1099 statements.
Document Management: Develop and maintain an accurate filing system with electronic copies of all completed transactions.
Additional Duties: Perform other related duties as assigned.
Education: Bachelor's degree in accounting, finance, or a related field, or a combination of education and work experience.
Work Experience: Minimum of 3 years of accounting and finance experience is mandatory.
Multicultural/Multinational Experience: Previous experience working in a multicultural or multinational environment or living and working abroad, preferably in relevant RFE/RL target regions.
ERP System Experience: Mandatory experience with PeopleSoft Enterprise Resource Planning (ERP) software system.
Vendor Payment Processing: Mandatory experience with vendor payment processing.
Purchase Order Matching: Mandatory experience with purchase order matching.
General Ledger Accounting: Mandatory experience with general ledger journal entry accounting.
International Accounting: Experience in accounting, preferably in an international environment.
MS Office: End-user knowledge of MS Office applications.
Administrative Skills: Ability to perform a wide range of administrative tasks.
Team Player: Ability to work under pressure, collaborate with others in a team environment, and communicate effectively.
Communication: Strong verbal and written communication skills.
Dependability: Demonstrates reliability and meets the needs of internal colleagues and external partners in a helpful manner.