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Accounts Payable Lead

Lorton, VA
Job Duties
  • Leads and directs the work of the accounts payable team and serve as the contact person for all issues related to the Account Payable.
  • Maintain AP system accurately and completely within the software including the efficient and complete maintenance of vendor files on an ongoing basis. Verify and maintain information, files, and journals.
  • Provide accounting research and analysis for certain accounts of the general ledger.
  • Conduct research and analysis on invoice payment and delay issues related to receiving invoices or other items.
  • Work with managers to educate them on proper coding and timely submission of invoices and related documents.
  • Correct any miscoding as necessary.
  • Recurring operational responsibility:
    • Conduct weekly disbursement process representing an average of $350k/week in disbursements involving the unique combination of; one of a possible 600 vendors, and one of a possible 50 different cost centers and one of a possible 22 different bank accounts.
    • Weekly process and distribute checks to all parties.
    • Ensure monthly, quarterly, and annual recurring payments are completed in a timely manner.
  • Support the monthly reconciliation and analysis of the sub-ledger AP system and the associated general ledger balances.
  • Monitor and resolve all items over 60 days on the AP Aging report.
  • Review cost charging information on check requests and monthly P-card charges.
  • Maintain and improve the use of the P-card online system and ensure compliance of all cardholders.
  • Analyze and post all P-card transactions for more than 50 cost centers.
  • Independently interact with internal and external parties to creatively solve problems through issue analysis and data research. Propose solutions to manager and 3rd parties in conformance with department policies.
  • Prepare all required AP reports, such as, weekly AP aging, Check run, 1099 tax reporting, and other.
  • Prioritize daily and weekly work assignment to ensure compliance with departmental schedules, mandated reporting requirements, and good business practices.
  • Participate in annual budget process primarily related to cash distributions and management fees.
  • Forecast and analyze monthly cash requirements.
  • Act as backup for bi-weekly payroll processing.
  • Updates job knowledge by participating in educational opportunities and reading professional publications.
  • Prepare all 1099 forms and review all related documents to ensure all items are accounted for and reported properly and timely.
  • Maintain the new vendor approval process.
  • Compile and maintain a signature approval database.
  • Researching, reporting, and filing of all unclaimed property.
  • Assist in the compilation of RFP data.
  • Look for ways to improve purchasing function.
  • Participates in appropriate organizational planning and evaluation.

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