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Payroll & Accounts Payable Specialist

Reston, VA
Payroll & Accounts Payable Specialist is responsible for a variety of accounting duties including managing accounts payable, the payment process, processing semimonthly payroll, reconciliation of general ledger accounts related to accounts payable and payroll, as well as being able to work both independently and collaboratively while also prioritizing a diverse workload.
  • Collect and review paper and electronic timesheets and process accurate semi-monthly payroll
  • Maintain payroll deductions, earnings, deferrals, and withholdings for all employees
  • Maintain and track PTO accruals and other leave programs and check for accuracy
  • Provide information and clarification for any employee questions related to timesheets, salary calculations, and leave balances
  • Process and maintain records of child support and other garnishment deductions as required by legal documents
  • Maintain payroll reporting records and manage year-end employee W-2 and employer ACA reporting
Accounts Payable:
  • Full Cycle AP
  • Review and verify invoices and check requests
  • Process vendor invoices, including coding to appropriate projects, departments, and general ledge accounts, make payments on a timely basis (including checks and wire payments), and investigate and resolve billing discrepancies or misapplied cash transactions
  • Manage corporate credit cards, including coding to appropriate projects, departments, and general ledger accounts and processing payments on a timely basis
  • Review, post, and pay monthly employee expense reports
  • Process general ledger journal entries related to payroll and benefits
  • Reconcile general ledger accounts on a monthly basis and ensure all transactions are accurate and complete within five days of month end
  • For assigned general ledger accounts, prepare auditor requested reconciliations and provide supporting documents for year-end financial statement audit
  • Participate in special projects and initiatives and provide general support to Controller as needed
Required Qualifications:
  • Associate degree in Accounting, Finance, or Business Administration from an accredited university, Bachelor’s Degree preferred
  • 1+ years of experience working with accounts payable and payroll.
  • Payroll certification preferred and familiarity with payroll laws
  • Knowledge of accounts payable/general ledger systems and procedures and financial chart of accounts
  • Experience with accounting programs, particularly QuickBooks, Great Plains, and Sage Intacct
  • Experience with payroll systems, particularly PayChex, Paylocity, and ADP
  • Ability to create and run reports from a database
  • Advanced MS Office skills, particularly in Excel and Word

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