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AP Specialist 14470563

Washington, DC
Fantastic opportunity for a temp-to-perm, AP Specialist!

AP Specialist Responsibilities:
  • Ensure proper coding for all bills and expense reports in the accounting system and general ledger expense accounts.
  • Review invoices and expense reports for satisfactory approval, contact employees for proper back-up documentation for payments and clarify questionable invoice items and prices; obtain approval signatures.
  • Maintain accurate addresses and federal I.D. numbers of vendors.
  • Check records for invoices listed as outstanding and contact employees and/or vendors for verification of unpaid or lost invoices.
  • Utilizing AP Automation system, maintain integrity of workflow of vendor payables including expense entry and coding, validation and approval.
  • Prepare vouchers for electronic payment
  • Process credit card payments and reconcile accounts monthly.
  • Ensure proper e-filing and storage of vendor agreements, invoices, correspondence, and other records for reference and audit purposes.
  • Answer questions from employees and/or vendors regarding invoice payments.
  • Prepare a quarterly report for purchases subject to Sales & Use Tax.
  • Compile and send 1099 and 1096 information annually.
  • Prepare regular reports for internal use including AP Aging.
  • Input, verify and maintain new and existing vendor information in financial system.
  • Communicate with Controller and/ or Accounting Manager regarding significant accounts payable issues.
  • Assist with month-end close and financial statement preparation.
  • Prepare various month-end account reconciliations, including (but not limited to) bank accounts, fixed assets, accrued expenses, and prepaid expenses.
  • Report various “spend” data to Controller/ Accounting Manager.
  • Work with accounting team on audit related items.
  • Work with accounting team on special projects.
  • All other duties as assigned.
AP Specialist Qualifications:
  • B.S. degree in Accounting or Finance preferred.
  • Minimum 1 year of experience in an accounting department reconciling and processing vendor invoices required.
  • Experience with Concur Invoice or other online AP automation/ workflow management system preferred.
  • Working knowledge of Netsuite preferred.
  • Ability to process a high volume of invoices and expense reports accurately and timely.
  • Strong ability to sort, check, count, and verify numbers.
  • Knowledge of invoicing procedures and practices.
  • Data entry, spreadsheet and word processing skills required.
  • Polished and professional written and oral communications.
  • Ability to accurately prepare routine paperwork and forms.
  • Records maintenance and excellent organizational skills.
  • Experience in problem solving and teamwork.
  • Exercises good judgment and care.
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