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Associate Manager of Accounts Payable

Herndon, VA
Our client is seeking an Associate Manager of Accounts Payable to join their Herndon, VA based team. This is a full-time, hybrid role (must come into the office every Friday to get checks for the pay cycle), permanent opportunity with yearly compensation in the range of $85,000 -$95,000. The ideal candidate should have five (5) years of AP experience and 2-3 years of leadership experience. A Bachelor’s degree is preferred but not required. The Associate Manager will be running and supervising the day to day activities of the Accounts Payable department and to ensure the accuracy and timeliness of payments to vendors, learners and employees.  This individual will be responsible for mentoring, leading and developing staff, while ensuring that the department delivers exceptional service to external vendors and business partners.

Position: Associate Manager of Accounts Payable
Compensation: $85,000 -$95,000 (no bonus)
Software: MS Excel (required). Experience with Coupa, Concur, and PeopleSoft Financials are a plus 
Duration: Full-time, Permanent role  - *Must be vaccinated
Location: Herndon, VA /Hybrid. Candidates must come into the office every Friday to get checks for the pay cycle
Process: First round - video interview, Second Round - video interview
Potential Start Date:  ASAP
Cultural Fit: Detail oriented, self-starter who is looking for growth opportunities and a long term fit with a great work/life balance
Direct Reports: 4-5 AP Specialist. The AP team is split between invoicing and Travel & Expense (T&E)

Duties & Responsibilities:
  • Assist in providing daily work direction to drive productivity and quality within the AP team through consistent focus on continuous improvement of processes, team development and customer focus.  
  • Assist with providing training needed for the Accounts Payable and Business teams for processing, approving and submitting invoices for payment.
  • Assist in updates and maintenance of the vendor master records to include the remit to address, terms, banking information, and 1099 classification and reporting.
  • Review invoices to ensure the accuracy of the data entry function. Provide feedback to the team on making corrections and/or resolving issues with the business teams.
  • Assist with the review and approval of expense report submissions to ensure T&E policy compliance.
  • Follow up with students/learners and vendors on uncashed checks. Assist with preparation, reporting and payment of unclaimed property to states.
  • Administer the P-Card program and monthly reconciliation of related transactions
  • Participate in the internal, external and SOX audits. Follows SOX controls and segregation of duty protocol.
  • Respond to internal and external customer inquiries promptly and professionally.
Job Skills:
  • Strong technical and analytical skills.
  • Detail-oriented: committed to accuracy and completeness.
  • Strong computer skills, primarily in supporting financial systems.  Strong Excel skills are a must. Experience with Coupa, Concur, and PeopleSoft Financials are a plus.
  • Ability to monitor and prioritize work from multiple email boxes.
  • Ability to adapt to a professional culture that combines the tradition of higher education with the innovation of a fast-paced, entrepreneurial organization.
  • Ability to motivate team members is essential and must have the personal skills and flexibility to adapt to changing environments and priorities.
  • Ability to exercise good judgment; makes decisions in logical and rational manner; demonstrates “common sense", practical and stays cool under pressure.
  • Ability to gather facts, analyze problems in depth and break down into components.

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