PRIMARY PURPOSE Provides day-to-day Financial Planning & Analysis (FP&A) support within the Finance & Administration department. Supports internal business stakeholders with departmental budget spend activities and inquiries. Collaborates with the Legal and Accounting functions to provide contract management support. Supports the Senior Director and Senior Leadership Team in reporting requests and ad hoc analysis.
Efficiently Reports, budgets, and forecasts departmental expenses and revenue.
Supports business stakeholders by analyzing financial activity and advising whether it was anticipated/planned during the annual budget process.
Provides training and support to business stakeholders regarding the use of Accounting and Finance systems, tools, and key documents (i.e. Chart of Accounts).
Provides spend variance commentary to the Senior Leadership Team (SLT).
Partners with the Accounting team to address questions pertaining to Purchase Orders and Invoices payments.
Provides financial oversight of the contract management process. Acts as the liaison with the Legal and Accounting departments to limit financial risk and exposure while contracts move through the internal routing process.
Supports the contract management process by helping negotiate favorable terms and conditions, ensuring payment terms are aligned with policies, limiting cancellation/attrition penalties, routing contracts for internal approval, raising Purchase Orders to expedite Invoice processing, maintaining the contracts tracking file, and assisting in populating the costs analysis sheets which determine liabilities.
Provides meaningful analysis and recommends process improvements.
Supports annual audit activities (i.e. data gathering and account analysis).
Supports annual compliance activities in accordance with the Legal department.
In coordination with the Legal department, reviews and analyzes various operational budget, special-initiative, and non-operating accounts based on contractual commitments/obligations, and updates tracking sheets for management review.
Builds collaborative relationships with internal stakeholders and external vendors.
Assists in updating Finance & Administration policies, SOPs, and processes.
Assists in updating reports and presentations for SLT.
Assists in ad hoc projects and various responsibilities related to the Finance & Administration department.
College degree required, degree in Finance or Accounting preferred.
5+ years of experience in Finance, specifically FP&A.
Experience working in a non-profit, a plus.
Strong computer proficiency in MS Word, MS Excel, MS PowerPoint, and financial systems and database management programs/software.
Excellent organizational, written, and verbal communication skills.
Ability to effectively communicate financial data to non-financial parties.
Exceptional attention to detail and accuracy.
Ability to work on multiple tasks and effectively prioritize.
Superior customer-service skills and attention.
Ability to perform in a fast-paced, deadline-oriented work environment.
Ability to handle confidential information professionally and discreetly.
Ability to work independently, as well as, in a team environment.