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Payroll Accountant 16163901

Rockville, MD
Job Description:

Under the supervision of the Finance management team, perform routine accounting and finance functions with a high degree of accuracy, accountability, autonomy, and confidentiality. This Staff Accountant is primarily responsible for supporting the organization’s payroll processing, on-boarding / training new employees on finance systems, expense reporting, colleting employees’ timesheets, payroll data, calculating wages and deductions and a member of accounts payable team. 

Key Responsibilities:
  • Prepare bi-monthly payroll submissions to the payroll provider, including adding new employees, deleting terminated employees, making salary changes, tracking, and adding one-time payments (e.g., Deferred Bonuses) and making any other payroll related changes.
  • Manage timesheets process.
  • Participate with human resources and operations teams in the new employee on-boarding process including collecting and submitting tax and benefits related forms, training and/or providing access to training materials for timesheet recording and expense reimbursement systems.  
  • Resolve payroll discrepancies and answer any employee payroll queries.
  • Maintain all payroll operations according to company policies and procedures.  Identify and pursue opportunities to improve related business processes to increase efficiency and improve employee experience.
  • Serve as thought partner with Finance and Operations team in designing and implementing payroll and HRIS system improvements.
  • Prepare month-end closing processes including payroll cost allocation to programs, using submitted timesheet data. 
  • Manage Expense Wire reconciliation and process benefits invoices.
  • Assist with preparing Annual Reports (i.e., 941-Reports for the retirement Audit, FSA and other annual payroll required reports)
  • Serve as back-up and, depending upon volume and circumstances, provide support to the weekly Accounts Payable payment process.  Responsibilities may include reviewing payment submissions in the General Ledger for accuracy and required account coding, submitting payments into the Bank system, credit card processing, maintenance of 1099 information, and required annual vendor reporting.
  • Assist with Year-end Audit, including preparation of financial audit schedules as assigned.
  • Other duties as assigned to assist in meeting department goals and deadlines.

  • 3+ years of experience managing payroll function including experience with an outsourced Payroll Provider
  • Bachelor’s degree in finance, accounting or related field.
  • Attention to detail and strong computer skills
  • Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns.
  • Knowledge of wage withholding orders.
  • Ability to appropriately handle confidential matters and information.
  • Ability to multitask and to prioritize work under specific and tight deadlines.
  • Ability to work independently in a time-sensitive environment.
  • Confidentially and respect for the privacy of employee records.
  • Experience in a not-for profit environment preferred but not required. 
  • Technical experience with spreadsheets, general ledger reports and financial management tools.
  • Experience with Accounting Software such as Blackbaud’s Financial Edge.  Knowledge of fund accounting principles, practices, and regulations.
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