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Billing and Collections Specialist 15425270

McLean, VA

Billing and Collections Analyst
McLean, VA – hybrid role, 2 days in office. Direct hire position
$65-70k plus quarterly bonuses of approximately $700-800 per quarter, plus $100 monthly cell phone reimbursement
Our client is a rapidly growing $140 million company which provides niche solutions across cyber strategy, consulting, technology and compliance. They expect to grow 30% every year for the next several years; great time to join the company and be part of this amazing growth! The Billing and Collections Specialist will work alongside the team that reports to the Program Business Services Manager.
Billing and Collections Analyst Job Duties:
  • Analyze and process customer invoices timely and accurately in adherence to invoicing calendar including weekly, bi-weekly and monthly
  • Generate time and materials invoices and fixed-fee invoices
  • Review and verify accuracy of billing based on supporting documentation and customer requirements (such as timesheets, purchase orders, contracts), using Excel timesheet reports and billing system reports prior to billing the customer
  • Ability to keep up with constantly changing customer information, updates and requests as well as internal deadlines, i.e. month-end bill close
  • Assist customers and internal teams with researching billing inquiries/discrepancies as well as identifying and prioritizing daily responsibilities, knowing when to escalate issues to management to provide accurate resolution in a timely manner
  • Act as primary point of contact for customers and internal teams per assigned regions for both billing and accounts receivable/collections responsibilities
  • Work closely with Sales, Contracts, FP&A and Accounting teams to help assist with all requests dealing directly with billing and collections responsibilities
  • Monitor customer accounts closely and reach out/follow up with customers for information such as remittance advices, purchase orders
  • Reach out to customers at least twice per week relating to past due balances in order to keep accounts current and to form strong customer relationships. Review customer accounts on a weekly basis to determine if escalation to management or internal team members is necessary for any unresolved issues.
  • Preparation of payment applications for VMS (Vendor Management System) customers in Excel using VLOOKUPs and Pivots, comparing the VMS system data to internal invoices for payment accuracy or to discover any variances that need to be identified and resolved
Billing and Collections Analyst Requirements:
  • 2-5 years of billing and collections experience
  • Proficiency with Excel (VLOOKUPS and pivots), NetSuite experience a big plus along with a degree in Finance or Accounting
  • Positive, can-do attitude and the ability to adapt to changing deadlines

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