POSITION SUMMARY: Exciting opportunity to join a dynamic, stable, and complex international mission-based organization. The Senior Accounting Manager (Payroll & A/P) will be responsible for end-to-end management of the payroll and accounts payable processes. This role will broadly support all general accounting and reporting functions including accounts receivable, accounting reconciliations, journal entries, budget analysis, month-end closing process and assisting in the preparation of financial reports. As Senior Manager, you will work closely with the executive leadership team and all departments within the organization.
RESPONSIBILITIES: Payroll Processing Management:
End-to-end management of the payroll process including maintaining all appropriate payroll files, reports and documentation in a secure and confidential manner and maintaining a robust control environment.
Designs, coordinates, and assists in the implementation of effective solutions to potential payroll and benefit problems.
Prepares and delivers schedules, reconciliations, and reports to Senior Management.
Acts as the primary educator to all staff on payroll data entry and the correct reporting of time and paid time off on electronic timesheets, as well as to all supervisors on the approval process.
Creates new state withholding and UI/SUTA accounts for remote work positions/locations with the appropriate state agencies and ensures wages are reported correctly. Notifies state agencies when locations close/remote work positions end.
Supervises or audits accuracy of electronic time sheets and reports errors and unusual activity on time sheets to supervisors for correction and verification, to assure accurate and timely payrolls.
Serves as subject matter expert and liaison with staff, supervisors, managers, and directors to ensure that all payroll procedures are distributed, clarified, and followed correctly and consistently.
Assists staff with understanding their withholding and reporting on their pay stubs.
Embraces the use of technology solutions and utilizes payroll software to generate accurate payments and reports.
Prepares recommendations for improvements to ensure responsiveness to changing environments.
Liaises with HR, staff, and management to resolve any payroll issues.
Reviews Human Resources changes in employee electronic files to assure all data entry/changes are accurate prior to processing payroll, including changes in rates, deductions, 401k accounts, garnishments.
Prepares and presents to management and HR, statistics, figures, and reports for payroll information as requested.
Assures processing of timely payments for garnishments.
Other Essential Functions:
As needed, provides assistance to Accounting staff with all aspects of Accounts Payable/General Ledger monthly and year end closing to include but not limited to reconciliation of all General Ledger accounts.
Performs in a team member capacity in the execution of all general accounting and reporting functions within the Department, including but not limited to accounts payable, accounts receivable, accounting reconciliations, journal entries, budget analysis, month-end closing process and assisting in the preparation of financial reports.
Oversees fixed asset management and reconciliations.
Prepares schedules and reports in support of the fiscal year financial audit and 401k audit.
Bachelor’s degree in accounting or business-related field or equivalent combination of education and experience
Proven experience (3-5 years) as an accounting manager with payroll oversight or similar role
Professional certification (ex. CPP, CPM or CPA) is preferred and highly desirable.
Current knowledge of payroll procedures and related laws
Excellent understanding of multi-location payroll and taxes
Familiarity with various payroll software/ HRIS systems
Experience with ADP Workforce Now required
Experience with accounting software Sage Intacct preferred
Strong computer proficiency in MS Office, specifically Excel
Strong analytical, planning, organizational, and leadership skills
Excellent attention to detail, strong interpersonal skills, professionalism, and strong work ethic